Build a professional call sheet with crew, cast, schedule, call times and locations — then export a client-ready CSV or printable PDF.
AI-powered audio review & delivery for voice production teams
No cast or crew yet — click Add person, or Load sample data for a full one-day call sheet example.
No schedule items yet — click Add scene to lay out the shooting order.
The CSV opens in Excel and Google Sheets (header block, then a cast & crew table and a schedule table). The PDF uses your browser’s print dialog — pick “Save as PDF” for a landscape call sheet with your production details as the letterhead.
A call sheet is the single-page document a production sends to its cast and crew the night before each shoot day. It answers the only questions that matter at 6 a.m.: where do I go, what time am I called, what are we shooting, and who do I call if something goes wrong. The 1st AD builds it from the shooting schedule, the producer signs off on it, and it goes out to everyone working the next day. Get it right and the day starts on time; get it wrong and you lose the morning.
Use this as your call sheet template checklist — the builder above has a field for each:
Need a call sheet example to start from? Click Load sample data in the builder above — it fills in a complete one-day shoot you can edit, re-order and export. And if you came here for a call sheet template for Word: export the CSV and open it in Excel or Google Sheets, or print straight to PDF — same information, no template file to format and version.
Send the call sheet the evening before the shoot, once the schedule is locked, so people can plan their morning. PDF is the standard format because it looks the same on every phone and prints cleanly — export the printable PDF here and attach it to an email or your production app. Keep a copy of the CSV for your own records or to drop the cast and crew details into another system. On the day, print a few hard copies for the set so the information is on the wall even when phones are in pockets.
A call sheet is the daily document a production sends to cast and crew before each shoot day. It lists where to go, individual call times, the day's schedule, the nearest hospital, weather and sunrise/sunset, and key contacts. It turns the shooting schedule into a single page everyone can follow so the day starts on time.
At minimum: production title, shoot day and date, general crew call, location with parking directions, nearest hospital, weather and sunrise/sunset, the cast and crew with their individual call times and contacts, the schedule of scenes in shooting order, and the key production contacts (UPM, 1st AD, producer). The builder above gives you a field for each — load the sample data to see them all filled in.
A shooting schedule plans the whole production: which scenes shoot on which days, in what order, across the entire shoot. A call sheet is one day of that schedule turned into instructions for the people working that day — call times, location, contacts and safety info. You build the schedule once, then generate a fresh call sheet for each day. (A dedicated shooting-schedule builder is coming to VoiceDeck tools.)
On a traditional crew the 1st assistant director (1st AD) prepares the call sheet from the shooting schedule, and the unit production manager (UPM) or producer approves it before it goes out. On smaller shoots the producer or production coordinator often does both. Either way one person owns it, so there's a single source of truth for the day.
Send it the evening before the shoot day, once the schedule is locked — late enough that times are final, early enough that people can plan travel, hair/makeup and an early start. Distribute it as a PDF so it looks identical on every device, and print a few copies for the set.
Yes — that's the point. The builder already follows the standard call sheet layout, autosaves in your browser, and exports a CSV that opens in Excel or Google Sheets plus a print-ready PDF with your production details as the letterhead. No template file to download, reformat or keep in sync.
Plan your coverage shot by shot, then bring the schedule into your call sheet.
Add and subtract timecode across 24/25/29.97/30/60 fps for the edit that follows the shoot.
Estimate how long a script reads so your schedule durations are realistic.
VoiceDeck adds AI-powered audio & video review and delivery for your whole team — so every file ships in spec, automatically.
