VoiceDeck is a review and approval workspace for video, audio, images and PDFs. You upload the work, you send one link, and your client comments and approves in the browser without creating an account. This article walks through a complete first session.
1. Create a workspace
When you sign up you land in a workspace. A workspace holds your projects, your team, and your storage. If you were invited to somebody else's workspace and want your own as well, you can create one from the home screen.
The workspace name appears in the top bar. Everything below is organised as projects.
2. Create a project
From the workspace home, choose New project. Give it a name — usually the client or the job, not the file — and pick a cover colour so it is recognisable in the list. Choose Create project.
A project is the container for one piece of work: a cut and its variants, a shoot, a campaign. Everything you share with a client is shared from inside a project.
3. Upload your files
Inside a project you are on the Assets tab. Drag files straight onto the grid, or use the add menu and choose Upload asset. Uploads run in the background, so you can keep working while a large file transfers.
Four kinds of file get a real review surface:
- Video — streamed playback with comments pinned to a timecode
- Audio — a waveform with comment markers sitting at their exact time
- Images — zoom and pan, with numbered pins anchored to the artwork
- PDF — page by page, with every mark scoped to the page it was made on
You can also create folders to group files within a project. Folders matter later, because a share link can be scoped to one.
4. Share a review link
Open the share dialog from the project header. You will be asked Who is this link for? — pick an existing person on the project, or leave it on Someone new for a fresh reviewer. Then set what the link permits: comments, downloads, an optional passphrase, an optional expiry date, and whether to email the link or just copy it.
Choose Create share link. You land on the project's Reviews tab, where the new link appears with a Copy link control.
Send that link however you normally talk to the client. It is the credential — anyone holding it can review — so treat it like the file itself. Every control on the dialog is covered in share link settings.
5. Read the feedback
Your client opens the link in a browser, watches, and leaves notes. They are asked for a name only at the moment they first write something; an email address is optional. A comment carries the moment it was made about, so you get "at 0:42" rather than "somewhere near the start".
Back in the project, open the file to read the thread. You can filter to Open or Resolved comments, sort by timecode or newest first, and Resolve each note as you handle it. Notes written by your own team are Internal by default — the client's link never shows them unless you make one public.
Each share also builds a round on the Reviews tab: a dated record of who was asked, what they said, and how it ended.
6. Approve and deliver
Your client presses Approve on each file when they are happy. The approval is recorded against that person and that specific version — it does not carry to the next version, so a new cut always needs a fresh sign-off. See a simple video approval process for how to run that deliberately.
When everything on a link is approved, the link becomes eligible to Deliver. Delivering turns it into a focused delivery page where the client downloads the approved originals from the same address they already have. You can still revoke it afterwards.
Where to go next
If something here is unclear or missing, email [email protected] — the gaps you hit are the ones that get documented first.